Privacy Policy
Privacy Policy
Last updated: 20 July 2026
Essential Parts Agency respects your privacy and handles personal data carefully and responsibly. This Privacy Policy explains what personal data we may collect, why we use it, how long we retain it and what rights you have.
This Privacy Policy applies to the website:
1. Who Is Responsible for Your Personal Data?
Essential Parts Agency is responsible for the processing of personal data collected through this website and in connection with enquiries about its services.
For privacy-related questions or requests, please contact:
Essential Parts Agency
Email: info@essentialparts-agency.nl
For privacy-related questions or requests, please contact:
Essential Parts Agency
Email: info@essentialparts-agency.nl
2. Personal Data We May Collect
Depending on how you use our website or contact us, we may process the following information:
your name;
your email address;
your telephone or WhatsApp number, when voluntarily provided;
your country or general location;
your age category;
information about your current or previous football club;
your playing position, career history or sporting profile;
information included in your message or enquiry;
correspondence between you and Essential Parts Agency;
technical information such as your IP address, browser type, device information and website activity;
cookie preferences and consent information.
Please do not submit sensitive or confidential information through the general contact form unless it is necessary for your enquiry.
3. Information About Players and Minors
Football-related enquiries may contain information about a player’s sporting career, development, club history and future ambitions.
When an enquiry concerns a player under the age of 18, we may ask for the involvement or confirmation of a parent or legal guardian.
Minors should not provide personal information through this website without the knowledge and involvement of a parent or legal guardian.
Submitting an enquiry does not create a representation agreement or professional relationship. A formal relationship is established only through a separate written agreement that complies with applicable laws and football regulations.
4. Why We Process Personal Data
We may process personal data for the following purposes:
to receive, assess and respond to enquiries;
to arrange an introductory conversation;
to assess whether a potential collaboration may be appropriate;
to communicate with players, parents, guardians, clubs and other football professionals;
to prepare or perform a representation or service agreement;
to provide football representation and related advisory services;
to administer our professional relationships;
to maintain the security and proper functioning of the website;
to prevent fraud, misuse and unauthorised access;
to comply with legal, regulatory and administrative obligations;
to establish, exercise or defend legal claims;
to improve the website and our services;
to send marketing communications where you have specifically agreed to receive them.
We do not sell personal data.
5. Legal Grounds for Processing
Essential Parts Agency processes personal data only where there is a valid legal basis.
Depending on the circumstances, processing may be based on:
Your request or a potential agreement
We may process your data when this is necessary to respond to your request or to take steps before entering into an agreement.
Performance of an agreement
When you become a client, we may process information that is necessary to provide the agreed services.
Legitimate interests
We may process data where this is reasonably necessary for our legitimate business interests, including:
responding to professional enquiries;
maintaining business records;
securing and improving the website;
protecting our rights and preventing misuse;
communicating with existing professional contacts.
We consider your interests and privacy rights before relying on this legal basis.
Legal obligations
We may process or retain information where this is required by law, a competent authority or applicable football regulations.
Consent
Where legally required, we ask for your consent before:
placing non-essential cookies;
using certain analytics or marketing technologies;
sending optional marketing communications.
You may withdraw your consent at any time. Withdrawing consent does not affect processing that took place before the withdrawal.
6. Contact Forms and Communications
When you contact Essential Parts Agency through the website, by email or through another communication channel, we use the information you provide to assess and respond to your enquiry.
Please provide only information that is relevant to your request.
We may retain correspondence to:
continue the conversation;
keep an accurate record of enquiries;
protect our legal interests;
comply with professional or legal obligations.
The contact form should not be used for emergencies or highly confidential documents.
7. Sharing Personal Data
Essential Parts Agency may share personal data only where this is necessary and legally permitted.
Information may be shared with:
website hosting and technical service providers;
email and contact-form service providers;
IT and security providers;
professional advisers, such as legal or financial advisers;
clubs, scouts, sporting directors or other football professionals when this is relevant to an enquiry or service;
football associations, regulatory bodies or competent authorities where required;
public authorities where disclosure is legally required;
other parties when you have authorised us to share the information.
We do not provide player information to clubs or other football parties for unrelated marketing purposes.
Where appropriate, service providers are required to protect personal data and use it only for the agreed purpose.
8. International Data Transfers
Some technical or communication service providers may process data outside the European Economic Area.
Where personal data is transferred internationally, we take reasonable steps to ensure that appropriate safeguards are used, such as:
an adequacy decision adopted by the European Commission;
approved contractual safeguards;
another legally recognised transfer mechanism.
9. Cookies and Similar Technologies
This website may use cookies and similar technologies for:
essential website functions;
security;
remembering visitor preferences;
measuring website use;
providing optional third-party functions, such as website translation;
analytics or marketing, where these services are enabled.
Essential cookies may be used without prior consent where they are necessary for the website to function.
Non-essential cookies are used only after permission has been given through the cookie banner, where consent is legally required.
Visitors can change or withdraw their cookie choices through the cookie settings available on the website.
More detailed information is available through the cookie settings panel on this website.
10. How Long We Retain Personal Data
We retain personal data only for as long as it is reasonably necessary for the purpose for which it was collected.
As a general guideline:
ordinary enquiries may be retained for up to 24 months after the last meaningful contact;
information relating to an active professional relationship may be retained for the duration of that relationship;
contractual, financial and administrative records may be retained for the period required by law;
information needed for legal claims may be retained until the relevant limitation period has expired;
technical and security records are retained only for as long as reasonably necessary for security and website management;
cookie retention periods are stated in the cookie settings, where available.
Information may be deleted earlier when it is no longer necessary and no legal reason requires us to retain it.
11. Data Security
Essential Parts Agency takes reasonable technical and organisational measures to protect personal data against:
unauthorised access;
accidental loss;
misuse;
alteration;
disclosure;
destruction.
However, no website, email service or internet transmission can be guaranteed to be completely secure. Visitors should therefore take care when submitting information online.
12. Your Privacy Rights
Subject to the conditions of applicable data-protection law, you may have the right to:
request access to your personal data;
request correction of inaccurate or incomplete information;
request deletion of your personal data;
request restriction of processing;
object to certain processing activities;
withdraw previously given consent;
request transfer of certain data in a structured format;
lodge a complaint with a data-protection authority.
To exercise a privacy right, contact:
Please state clearly which right you wish to exercise. We may request limited additional information when reasonably necessary to verify your identity and prevent unauthorised disclosure.
You also have the right to submit a complaint to the Dutch Data Protection Authority, the Autoriteit Persoonsgegevens.
13. Marketing Communications
Essential Parts Agency sends electronic marketing communications only where there is an appropriate legal basis.
You may unsubscribe at any time by:
using the unsubscribe option included in the communication; or
contacting info@essentialparts-agency.nl.
Service-related or legally required communications are not considered marketing communications.
14. Automated Decision-Making
Essential Parts Agency does not use information submitted through this website to make decisions based solely on automated processing that produce legal or similarly significant effects.
Enquiries and potential collaborations are assessed by a person.
15. External Websites
This website may contain links to external websites, platforms or services.
Essential Parts Agency is not responsible for the privacy practices, security or content of third-party websites. Visitors should read the privacy information provided by those third parties before submitting personal information.
16. Changes to This Privacy Policy
Essential Parts Agency may update this Privacy Policy when:
its services change;
website functions are added or removed;
service providers change;
legal or regulatory requirements change.
The latest version will always be published on this page. The date at the top of the policy indicates when it was last updated.
17. Contact
Questions, requests or concerns regarding privacy or the use of personal data can be sent to:
Essential Parts Agency
Email: info@essentialparts-agency.nl
Website: www.essentialparts-agency.nl